AInsights: C-suite insights into the latest developments in artificial intelligence… Subscribe here.
Google released “Tips and guidance” Applies to Gemini in Google Workspace. Think of it as a text-based “co-pilot” that helps users in Google Workspace take full advantage of the Gemini large language model assistant. OpenAI did something similar to ChatGPT in January 2024 (infographic here.)
This guide provides valuable tips and best practices for crafting effective prompts to get the most out of Gemini, such as using clear and concise language, providing context, using specific keywords, and breaking down complex tasks.
It is designed to accelerate automated tasks, increase productivity and streamline workflow capabilities by using Gemini to generate content, summarize documents, modify tone, and more. The guide includes example tips and detailed processes across different use cases such as customer service, marketing, and project management.
The manual identifies “four main areas to consider when writing effective prompts,” including:
character: Who are you. That is the user.
Task: What do you need Gemini for (writing, summarizing, changing tone, etc.)
context: “Provide as much background information as possible.” For example, use an existing file in Google Drive (using the @ menu) to provide a written description or reference to help Gemini understand the situation and desired results.
Format: Bullet points, talking points, specified character limits, etc.
Google provides more tips to help users get the most from working with Gemini AI
Separate: If you want Gemini for Workspace to perform multiple related tasks, separate them into separate prompts.
Given the constraints: To produce specific results, include details in the prompt, such as a character limit or the number of options to produce.
Assigning Roles: To encourage creativity, assign a role. You can do this by starting your prompt with: “You are the head of the creative department of a leading advertising agency…”
Ask for feedback: In a conversation with Gemini at gemini.google.com, tell it that you are giving it a project, including all the details you have and everything you know, and then describe the output you want. Continue the conversation by asking questions like, “What questions do you have for me that would help you provide the best output?”
Consider tone: Customize prompts to suit your target audience and desired content tone. Ask for a specific tone in your output, such as formal, informal, technical, creative, or casual.
in other words: If the results don't meet your expectations or you think there's room for improvement, fine-tune your prompts. An iterative process of review and refinement usually produces better results.
Artificial Intelligence Insights
Prompt engineering or prompting is an art and science (see my guide to fantasy prompting ideas here). Whether it's Gemini, Microsoft Co-Pilot, Claude, ChatGPT or Midjourney, it's all about understanding intent, context, consequences and possibilities.
Prompts often limit us to the world we know. But once we start exploring new horizons, stepping outside our comfort zones, and trying new sounds, characters, and even things, we can unlock entirely new results!
Please subscribe Artificial Intelligence Insights.
Please subscribe to my guru newsletter, Solis Quantum.
