Company picnics are the perfect way to bond as a team, boost morale, relax and have fun outside of the regular office environment. However, throwing a great picnic requires forethought and careful attention. This article will guide you through it all, taking every step to turn it into a memorable and enjoyable event with your colleagues.
Define the goals and objectives of the company picnic
Before you get into all the logistical details, you need to define the purpose of your picnic. Is it to celebrate a milestone, connect with your team, or to thank a great employee and let them know their hard work is recognized? Once you determine this, you'll know how to set something up that suits your company's needs.
For example, a hearty picnic is perfect for entertaining clients or promoting your best performance. However, a casual afternoon of lawn games and other outdoor activities will go a long way toward increasing connections and collaboration. Knowing your goals allows the event to resonate with attendees and achieve the desired results.
Make a budget and stick to it
It’s best to prepare and plan your budget early to avoid any surprises. When developing your budget, you must consider all venue costs, food and drink, entertainment, transportation, and other facilities and services you want to include. Make sure you have enough emergency funds to cover these unexpected expenses.
If you organize a more luxurious event, such as a higher-end company picnic, your budget will be much higher than this. This isn't surprising, as there are many upscale features you'll want to cover: elegant decor, gourmet dining, and personal touches. However, even if the event is small, creativity and resourceful planning can provide a great experience.
Find your ideal location
The location of the company picnic sets the tone for the entire event. Depending on your goals and number of attendees, options will vary from local parks, private estates or waterfront venues. When choosing a venue, consider whether it can comfortably accommodate your group size and provide seating, restrooms, and shade.
for a Corporate luxury picnic, A secluded and scenic venue can provide an upscale experience with stunning views that make one feel unique and relaxed. When working with a picnic planning company like Picnic Makers, we can also find the perfect location to match your vision and provide all the amenities to make the event run smoothly.
Choose your date and time wisely
When you're planning a company picnic, timing is everything. First, consider the weather, your employees' schedules, and any major events or deadlines at work. The ideal time is the weekend; however, if you still want to have a picnic during work hours, Friday afternoon is a good option as it leads into the weekend.
With this in mind, weather can be unpredictable, especially for outdoor activities. It’s always good to have other options, such as renting a tent or having an indoor venue. At a corporate picnic, an elegant tent or pavilion can protect guests from the elements and add a touch of sophistication to such an event.
Create diverse and attractive menus
For most picnics, the meal is the centerpiece of the event. It should represent variety so that all tastes will enjoy it. Everything from gourmet to snack foods will keep things interesting, and you'll be able to accommodate many different dietary preferences and restrictions.
For a luxury corporate picnic, a delicious selection of artisan cheeses and charcuterie, fresh salads, or even a grill station or chef-prepared meal will go a long way. Don’t forget to fill your glass with plenty of refreshing drinks, both alcoholic and non-alcoholic. Professional catering ensures the food is of high quality and beautifully presented.
Plan some fun and engaging activities
Activities and entertainment will make your company picnic fun and engaging. The types of activities you want to include will depend on your company’s culture, your team’s preferences, and the atmosphere you want to create.
For team building, you can host some classic picnic games like a sack race, tug of war or a scavenger hunt. If you're hosting a corporate picnic, you can offer more elaborate options such as lawn games, croquet, cornhole, or even live music to set the mood.
You might consider adding invigorating and relaxing activities to suit all tastes. For example, some of your employees may enjoy active gaming, while others may prefer to sit in a cozy corner with a drink and conversation.
Add brand elements to create a corporate atmosphere
While a company picnic should generally be a fun and casual environment, adding a little branding will go a long way in strengthening your company's image. Branded banners, napkins or picnic blankets with your company's logo can add a professional touch to your event with a touch of playfulness.
Branded items for a corporate luxury picnic include personalized welcome gifts, elegant table settings and carefully curated décor in company colors or branding. These small details can enhance the ambience of your event and leave a lasting impression on your guests.
Comfortable and relaxing choice
When you are planning a company picnic, comfort for your picnic guests is a very important issue. Make sure there is an appropriate number of seats, shade and toilets. You can set up cozy lounge-style seating with blankets and pillows, or rent tables and chairs for a more formal sit-down dinner.
For a luxury picnic, consider adding cooling stations, handheld fans and portable toilets with luxury finishes to enhance your event and make your guests feel spoiled.
Capture the best moments
Let this day be recorded! Hire a professional photographer or videographer to capture every special moment of your team’s candid interactions. Companies can then share this content on social media or internally to remind each other that they had a great time.
Use a professional picnic planner
With so many moving parts, managing a company picnic can be a labor-intensive job. It's hard to get all the little details in place and still enjoy the picnic. Letting a professional picnic planner, such as a picnic maker, take control of the event can relieve the stress, stress, and stress of getting everything done right. From finding the ultimate venue to creating a stunning setting, we guarantee your corporate picnic will make a great impression on your guests.
in conclusion
A well-planned company picnic is more than just a fun outdoor activity; It is a tool to help improve relationships and teamwork and celebrate organizational successes. Whether it's a casual gathering or High end picnicit’s all in the details and planning.
Ready to plan the perfect company picnic? access picnic maker Get inspiration and guidance for creating the ultimate outdoor experience.
